Employ Candidates Compliantly in Namibia

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  1. Overview: Namibia
  2. Global HR Compliance
  3. Global PEO and payroll
  4. Work permit for hiring expats via PEO
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Immigration support for hiring expats in Namibia via a PEO

If your business objectives are related to hiring expatriate personnel in Namibia, there are some things you need to consider. Among them are:

  1. the peculiarities of immigration procedure in the country
  2. documents required to get a work permit
  3. in-country employment and payroll for foreign citizens after visa has been issued.

Given the fact that expats are often sent abroad for short-term projects, many companies often opt for no entity hiring. This means companies look for simpler, more cost-effective options versus onboarding and paying expats through their own local subsidiaries

For companies hiring and paying expats overseas and particularly in Namibia, a global PEO with work permit support as part of the service might be a viable alternative to incorporation in the country. A PEO service company will walk you and your expats through every step of immigration procedure in Namibia. After the work permit or visa have been received, a PEO provider would officially onboard and payroll your expats in a foreign country on your behalf.

Acumen International has been hiring and payrolling our clients’ expatriates in Namibia both short- and long-term. If you need to legally hire and pay the expatriates in Namibia, we can help you. Regardless of business objectives and timelines, Acumen International can arrange end-to-end work permit support for hiring your expats in full legal compliance with local labor legislation after the permit documents have been issued.

Acumen’s ‘work permit and hiring expats through a Global PEO’ solution is designed for:

  1. employer companies like yourself that want to relocate the selected expats to Namibia
  2. individuals that have an employer that is ready to finance their immigration and foreign employment in the country
  3. the service is mainly used by companies hiring highly skilled personnel that they send abroad to fill some top positions in Namibia.

Note: Having a single provider that would sponsor a work permit or visa on your behalf and then employs expats in Namibia, minimizes risks of visa rejection. In addition, it takes the hassle associated with immigration procedure off your head.

Unlike other global Professional Employer Organizations, Acumen International can provide extra benefits in addition to work permit received for further employment of expats in Namibia. This includes medical insurance, housing, office rent, mobile phone and car provision to meet-and-greet, dependents relocation, etc.

Attention: we are not an immigration service! We do not provide a work permit and immigration support as a standalone solution to individuals willing to find jobs overseas.

Estimated time for work permit issuance

Typically, the procedure of work permit issuance in Namibia takes from 3 to 9 months for long-term permit of one to three years period.


Major steps to get a work permit in Namibia

  1. Completed application form
  2. 2 passport sized photographs
  3. Copy of passport
  4. Educational qualifications and certificates
  5. Record of previously held positions and work references
  6. Medical certificate
  7. Police certificate form country of origin
  8. Copy of marriage/divorce certificate (if married to a Namibian citizen) and proof of citizenship.

Documents for work permit in Namibia, main applicant

Name Notes Copies
Resume/CV (5 years) Showing relevant professional experience and education for at least the last five years. One clear copy
2 Passport Photographs 3.5cm x 4.5cm 3.5cm x 4.5cm, in color, with a white background. Face forward, mouth closed, eyes open. Two originals
Valid Passport One original
Visa Application Form 3-1/0033 Completed and signed. One original
Medical Report 3-1/0003 Completed, signed and stamped by an appropriate medical professional on the required form. This report may not be older than six months at the time of submission of the application. One original
Radiological Report 31/0004 Completed, signed and stamped by an appropriate medical professional on the required form. Not required for children under 12 or pregnant women. This report may not be older than six months at the time of submission of the application. One original
Certified Copy of Passport Copy of passport information page certified as a true copy as the original. Passport must be valid for at least three months after the proposed expiry date of the permit. One clear and certified copy
Medical Aid Proof of medical cover for the duration of stay in Namibia, either in original or certified copy. One clear and certified copy
References/Certificates of Service Letters of reference from previous employers. These must be on company letterhead detailing prior positions held and outlining the skills of the applicant. One original
Police Clearance Original police clearance certificate from the country of origin and country of current residence (if different). Should be accompanied by a certified translation into English if required. One certified and translated copy; one original
Copy of Marriage Certificate Certified copy of marriage certificate, along with certified translation into English if applicable. One clear, certified and translated copy; one clear and certified copy
Copies of Educational Certificates Certified copies of any additional diplomas or certificates relating to applicant’s field of expertise, along with translation into English if applicable. One certified and translated copy; one clear and certified copy
Highest Education Certificate Certified copy of the highest tertiary education qualification either from a university; college or technical institution, along with translation into English if applicable. One certified and translated copy; one clear and certified copy
Application Form 3-1/001 Temporary work permit application form to be signed by applicant. One original

If you need to have your expat personnel legally work for you in Namibia without having to set up your own business entity for that, trust us to assist you with work permit and immigration support, and then employ your expats locally on your behalf.

Contact our team to let us take up your foreign employees’ immigration matters and relieve you of the responsibility of getting work permit by working with our local partners to organize and obtain all the necessary permits, as well as provide you with a detailed update on the progress of the process.

Contact us for more details about how you can get a work permit for your expatriate staff and employ them through Acumen International in Namibia.

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