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Employ Candidates Compliantly in Poland

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  1. Overview: Poland
  2. Global PEO and Payroll
  3. Global HR Compliance
  4. Expand without a Company Set Up
  5. Work permit for hiring expats via PEO
  6. Contractor vs. employee: which is better?
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Acumen Global PEO Solution for Hiring and Payrolling Expats Post-immigration in Poland

Do you have Ukrainian workers who are planning to flee to Poland to escape the Russian conflict? Or have your employees already left Ukraine and arrived in Poland?

Acumen International can help companies like yours, including IT, to compliantly employ your Ukrainian talent in Poland within days. Acumen’s global PEO and Payroll solution helps you to legally relocate your Ukrainian personnel to Poland so you can enjoy uninterrupted workflow with employees you know and trust. Our solution enables us to arrange for global payroll, and to open bank accounts for your employees. We can also provide your talent with laptops, mobile phones, and other tools they need to perform their jobs.

Employing Expats in Poland

Relocating your expatriate employees to Poland can be fraught with challenges. To qualify for work permits and visas, Polish law requires that foreign workers must be sponsored by a legally registered in-country entity. Companies that are just entering the Polish market and have not yet established a legal business entity need an alternative solution, so they can quickly get their operations underway without risking compliance violations.

Acumen International provides employment solutions for businesses like yours, making it possible to relocate your expat employees to Poland without running afoul of the law. Whether you are in the process of establishing your own legal entity, or simply want to test the business waters prior to fully committing, Acumen’s Global PEO solution can help you onboard your expat workers, in full compliance with Polish employment laws.

Our solution can serve you in two ways:

  • As an interim solution prior to establishing your own company in Poland
  • As a long-term solution, allowing your foreign employees to live and work in Poland in full compliance with local laws and regulations. Our solution is a perfect fit for companies that want to operate in Poland without incorporating there.

Work Permits For Expats Foreign Employment Solution

For your employees to transfer from your home country, they may need special documentation to obtain a work permit in Poland. Foreign employees from all EU or EEA countries and their family members can work without restrictions in Poland, with no need for additional documentation. Foreign employees from non-EU countries must obtain a work permit and, in most cases, a visa to work legally in Poland.

Acumen International provides the ideal solution for businesses who need to relocate their expat workers to Poland. Acumen’s Global PEO solution is especially designed to support companies like yours with step-by-step services for obtaining legal permission to compliantly employ your expat workers in Poland:

  1. Immigration support to help the immigration process flow smoothly
  2. Guidance through the application process for work permits and visas
  3. Assistance with documentation preparation and submission
  4. Help with onboarding, employment and payroll, once the work permit and visa are obtained
  5. Relocation support for your expats and their families, post-immigration.

! Please Note: Acumen International is not an immigration service. We do not work directly with individuals who want to work overseas. We serve businesses that need to send their expats abroad. We do not provide any immigration support in Poland, apart from that provided by our Expats post-immigration employment via a PEO solution!

Work Permits in Poland: Requirements and Timelines for Non-EU Expats Working in Poland

For a foreign citizen to obtain a work permit in Poland, an application must be submitted by the entity that intends to hire that particular foreign worker. The application must specify the position the worker will hold and/or the type of work they will perform. The initial work permit in Poland cannot exceed three years, but it can be renewed. Foreign workers who do not plan to immigrate to Poland long-term will also need to obtain a visa.

Members of the European Union and their families can live and work in Poland without special permission, but expat workers from non-EU countries must comply with Polish immigration laws. Working without the proper permissions in the country is punishable by fines, and non-compliant workers will be asked to leave the country.

Foreigners can work in Poland if they obtain work permit sponsorship and have legal permission to reside in the country. Highly qualified professionals can obtain a temporary residence permit, which will allow them to live and work in the country for a specified length of time without an additional work permit.

To provide work permit sponsorship for non-EU expats, the employer must be a locally licensed and incorporated entity and satisfy the following requirements:

  1. Submit a letter of intent stating you wish to employ the expat worker in Poland
  2. Obtain a visa application for the employee
  3. Obtain a work permit application for the employee
  4. Submit completed documents to the Polish Staroste

Prior to issuing work permits for your expats to live and work in Poland, the Polish Staroste must affirm that your HR needs cannot be filled and satisfied by local workers. It is the employer’s responsibility to obtain that information from the District Labour Office and submit it with the completed work permit application.

Once the work permit is issued, the employee may only work for the employer specified on the work permit. Work must commence within three months of the work permit start date.

Obtaining an Expat Work Visa in Poland

To apply for a work visa in Poland, the expat employee must present a letter from the employer describing the job duration, position, salary, work conditions, main job duties and other relevant information. In addition, the expat employee must present the following documents:

  • Work permit (if required)
  • Employment contract
  • Documentation of financial resources
  • Documentation of health insurance
  • Address of Poland residence
  • Passport
  • Photograph
  • Visa fee
  • Marriage and birth certificates if accompanied by family members

To stay for a lengthy duration greater than 3 months, the employee should apply for a temporary residence and work permit. Positions requiring high-level qualifications may only need a temporary residence permit.

In addition, expats traveling from certain countries will need a Schengen visa. The Schengen region is the world’s largest visa-free zone, encompassing 26 European countries that have agreed to allow for free movement of legally documented travelers between their borders.

Applicants for a Schengen visa must make an appointment for an in-person interview at the Polish embassy and present multiple required documents. Employers should ensure that their expat visa applicants have all the documentation necessary, prior to visiting the embassy.

Required documents include:

  • Printed confirmation of the scheduled interview
  • Valid passport
  • Proof of company sponsorship
  • Two 5×5” photos taken within the past 6 months
  • Details of where you will stay while in Poland
  • Proof of medical insurance covering a minimum of 30,000 euros
  • Visa application fee

Let our professional team of global experts handle your international hiring needs, render work permit sponsorship and immigration support to protect you from the potential liabilities of hiring expat workers in Poland and other 190 countries we cover. Contact Acumen International today.

! Partnering with Acumen as your single provider to sponsor expat worker permits and visas and employ them on your behalf can simplify and accelerate the application process and reduce the risk of visa rejection!

Special COVID-19 Travel Restrictions

While COVID lockdowns in Poland are easing, travel into the country is still highly restricted. Currently there is no international rail service into Poland. Airline flights from Georgia, Japan, Canada, New Zealand, Thailand, South Korea, Tunisia and Australia are allowed into Poland, but passengers may be required to self-quarantine for 10 days upon arrival. Airlines from other countries are not allowed to enter Poland. Travelers are advised to check with their airline for updates prior to making travel plans. Travelers entering Poland from outside the EU must undergo a mandatory 2-week quarantine.

Benefits of Acumen’s Global PEO Solution for Employing Your Expat Workers in Poland, Post-Immigration

Acumen International’s Global PEO provides work permit sponsorship and immigration support for hiring expats on your company’s behalf via our global employment solution. By leveraging Acumen’s expat post-immigration employment services through our PEO, you get a solution that provides for global mobility of your expat employees. Acumen’s PEO solution for expat employment post-immigration offers a convenient and compliant alternative to directly hiring via your own foreign entity.

Our Global PEO service provides the ideal solution for hiring and payrolling expats in Poland without establishing a legal business entity in the country. Reduce the complexities of work permit sponsorship for obtaining a work permit in Poland. Onboarding expat workers in Poland has never been easier, thanks to Acumen’s global PEO solution for hiring your expats post-immigration in Poland.

Additional Benefits of Acumen’s Global PEO Solution

Unlike other global PEOs, Acumen International can provide extra benefits to your expats in Poland beyond work permits and employment. Under our PEO solution, we can provide payroll and tax withholding services and management of employee benefits.

Certain employee benefits are mandated by Polish employment laws, while others are provided at the discretion of the employer.

As your global employment partner, Acumen can manage your employee benefits program to comply with mandatory requirements, while rewarding your loyal expats with your chosen supplemental options. Contact our team today to discuss your specific project details.

Optimize Your Global Business Expansion and Minimize Compliance Risks with Acumen’s Global PEO Solution

Acumen International’s team of global employment experts can help expedite the immigration process for your expatriate personnel, and assist with procuring work permits and visas. With our Global PEO solution, we can employ them on your behalf to cut through the red tape of legal and HR compliance requirements. As your global employment partner, Acumen maximizes your expat employees’ chances of approval for work permits and visas, so you can expand your business operations in Poland with the full support of your expat team.

To learn more about how Acumen’s global PEO solution can help you compliantly hire expat employees in Poland, contact our team of global employment experts.

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