Employ Candidates Compliantly in Romania

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  1. Overview: Romania
  2. Global HR Compliance
  3. Global PEO and payroll
  4. Work permit for hiring expats via PEO
  5. Expand without a company set up
  6. Contractor vs. employee: which is better?
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Immigration support for hiring expats in Romania via PEO

Do you have Ukrainian workers who are planning to flee to Romania to escape the Russian conflict? Or have your employees already left Ukraine and arrived in Romania?

Acumen International can help companies like yours, including IT, to compliantly employ your Ukrainian talent in Romania within days. Acumen’s global PEO and Payroll solution helps you to legally relocate your Ukrainian personnel to Romania so you can enjoy uninterrupted workflow with employees you know and trust. Our solution enables us to arrange for global payroll, and to open bank accounts for your employees. We can also provide your talent with laptops, mobile phones, and other tools they need to perform their jobs.

Global expansion is often linked with foreign hiring. This may require knowing the labor code of a foreign country, in-country incorporation peculiarities or immigration procedure in case of expats hiring.
If you are already hiring or planning to onboard expatriates for your international projects in Romania, there is a range of things that you need to consider:

  • HR compliance
  • How to get a work permit or visa so that foreigners are eligible to work in Romania
  • Timelines to get a permit or visa
  • How to payroll expats after the permits have been received
  • Whether it makes sense to open and keep your own business entity to employ expats directly

A global PEO or Employer of Record solution with immigration support might be a viable alternative to direct hiring of expats on your own company in Romania. This solution gives companies freedom from the need to keep the entity in the country while employing expats in full compliance with Romanian labor legislation. Immigration support is part of a PEO service that precedes the employment. As a PEO service provider, Acumen International can sponsor a work permit and then employ an expat in Romania on the client’s behalf.

Note: having one provider that sponsors a work permit or visa on your behalf and then employs expats in Romania, minimizes risks of visa rejection and takes the hassle associated with immigration procedure off your head.

Attention: we are not an immigration service! We do not provide a work permit and immigration support as a standalone solution to individuals willing to work overseas.

Our ‘work permit and hiring expats through a Global PEO’ solution is designed for employer companies that want to transfer selected expats to Romania or individuals whose employers are ready to finance their immigration and foreign employment in the country. The service is mainly used by companies hiring highly skilled personnel and willing to retain them by offering employee status and providing employee benefits.

Unlike other global Professional Employer Organizations, Acumen International can provide extra benefits in addition to work permit and employment of expats in Romania. This includes medical insurance, housing, office rent, mobile phone and car provision to meet-and-greet, dependents relocation, etc.

Focus on your primary business goals and let us take care of the work permit and immigration in Romania for you. Use our all-in-one solution:

  1. For long-term assignments in Romania, allowing to payroll and manage expats with full legal compliance without a legal entity
  2. As an interim solution before incorporating in the country

Solution for global mobility of expats in Romania

Acumen International will guide you through a grueling immigration procedure and will help you immediately onboard and payroll expats after they have received a work permit or visa. Use our global mobility and PEO solution to staff any international assignments in Romania without the pitfalls and financial risks associated with hiring expatriate personnel there.

With our expertise in expats immigration and employment, we offer a comprehensive solution to ensure that your international employees get their work permits within the standard duration of the immigration service in Romania. Learn more about the timelines requirements for getting a work permit in Romania below.

Estimated time for work permit issuance

Typically, the procedure of work permit issuance in Romania takes from 3 to 8 months until entry to Romania, and a further 1 month before the whole process is completed.

Major steps to get a work permit in Romania

  1. Acknowledgement of Studies
  2. Local Labour Market Search
  3. Application for Employment Approval (local hire)
  4. Visa Type D/AM Application
  5. Entry to Romania
  6. Residence Permit Application

Documents for work permit in Romania, main applicant

Resume/CV (5 years)Showing relevant professional experience and education for at least the last five years.One clear copy
4 Passport Photographs 3.5cmx4.5cm3.5cm x 4.5cm, in colour, with a white background. Face forward, mouth closed, eyes open.Four originals
Copy of all pages of passport valid for 3 months beyond intended date of departurePassport must have been issued within the last ten years.One clear copy
Highest Educational Certificate LegalisedOriginal certificate legalised or Apostilled for use in Romania and accompanied by a legalised translation into Romanian if issued outside of Romania.One legalized original; one legalized and translated copy
Certificates of EmploymentLabour book, or employment contracts, or certificates/letters from employers proving employment history for all relevant working periods.One original; one copy
Police Clearance CertificateFrom country of residence or origin of applicant. Legalised/apostilled for use in Romania. (Note that the legalisation or Apostille is required for the visa stage of the process. The application for the work permit may be submitted with a police clearance with no legalisation/Apostille).One legalized and translated copy; one legalized original
Applicant DeclarationIn Romanian, stating the applicant’s details, that they are fit to work and have a minimum knowledge of the Romanian language. Should be signed by the applicant.One original
Lease AgreementSigned by all parties. Note that the original lease agreement for the address in Romania should be presented at the time of application, accompanied by a copy.One clear copy; one original
2 Passport Photographs 3.5cm x 4.5cm3.5cm x 4.5cm, in colour, with a white background. Face forward, mouth closed, eyes open.Two originals
Travel InsuranceCovering medical care for at least 6 months.One original
Valid PassportOne original
Medical CertificateIssued by Romanian doctor confirming applicant has no diseases which could be a hazard to the public and that he/she is clinically healthy.One original
Biometric PhotographTaken at the time of appointment.One original

If you need to have your expat personnel legally work for you in Romania without having to set up your own business entity for that, trust us to assist you with work permit and immigration support, and then employ your expats locally on your behalf.

Contact our team to let us take up your foreign employees’ immigration matters and relieve you of the responsibility of getting work permit by working with our local partners to organize and obtain all the necessary permits, as well as provide you with a detailed update on the progress of the process.

Call us for more information about how you can get a work permit for your expatriate staff and employ them through Acumen International in Romania.

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