Employ Candidates Compliantly in Russia

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  1. Overview: Russia
  2. Global HR Compliance
  3. Global PEO and payroll
  4. Work permit for hiring expats via PEO
  5. Expand without a company set up
  6. Contractor vs. employee: which is better?
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Immigration support for hiring expats in Russia via PEO

Among many other issues companies face when expanding globally is global HR. This includes hiring local citizens and expats, and payrolling them, paying taxes and getting work permits and visas so that expatriates were eligible to work in a foreign country.

If you are a company that is already hiring or planning to hire international workforce for your international projects, you must be aware of how hard it may get to onboard the person if they are miles away. Things can get even more complicated if expats are to be onboarded in a foreign country.

Whether it is to serve your company’s clients in Russia or to tap into a new market, Acumen’s ‘work permit and hiring expats through a Global PEO’ is here for you.

Attention: we are not an immigration service! We do not provide a work permit and immigration support as a standalone solution to individuals willing to work overseas.

Our solution is a one-stop shop service for the official employment of expats in Russia after they have received a work permit or a visa. Our Global PEO for hiring expats is aimed at employer companies that want to transfer selected candidates or individuals whose employers are ready to finance their immigration and foreign employment.

Note: having one provider that sponsors a work permit or visa on your behalf and then employs the expat, minimizes risks of visa rejection and takes the hassle associated with immigration procedure off your head.

Unlike other global Professional Employer Organizations, we can provide a bunch of extra benefits in addition to immigration support and onboarding in full compliance with local labor legislation. This includes housing, office, mobile phone and car provision to meet-and-greet, dependents relocation, and others.

Focus on your primary business goals. And let us take care of the work permit and immigration procedures for you. Use our all-in-one solution:

  1. For long-term assignments in Russia, allowing to payroll expats with full legal compliance
  2. As an interim solution before incorporating in the country

Hiring and payrolling expats in Russia

Acumen’s approach to global mobility and expats employment in Russia is backed with years of field expertise. Our team of seasoned professionals has managed to guide the whole bunch of companies of different sizes and sectors through the challenging immigration and onboarding and offboarding procedure.

We have helped companies to easily onboard, payroll and withdraw employees at the end of the employment agreement when it was needed based on their needs.

If you want to quickly and without risk get a work permit for your expatriate candidate, Acumen International can be your dedicated partner. We will guide you through all steps and advise on the documents required.

Note: we cannot shorten or affect the immigration procedure. However, we can make all necessary preparations so that you can onboard the employee immediately the permit or visa have been received.

We will ensure 100% compliance with the in-country labor legislation during the expats’ employment with Acumen International. Contact us for details on visa processing timelines and documents required to get a work permit in Russia.

Estimated time for work permit issuance

The work visa processing period in Russia is 20 business days, however, the total duration from acquiring to obtaining the permit can take 3-6 months.

Major steps to get a work permit in Russia

  1. Contract Notification
  2. Local Labor Market Search
  3. Company Work Permit Application
  4. Immigration Medical
  5. Russian Language and Knowledge Examination
  6. Personal Work Permit application
  7. Visa Invitation Letter(s) Application
  8. Visa Application
  9. Entry to Russia
  10. Registration
  11. Visa Extension Application

Documents for work permit in Russia, main applicant

Evidence of legal immigration statusEvidence of legal residency in the applicant’s country of residence, where the application is being made (if he/she holds a passport from a different country)
1 Passport Photograph 3.5cm x 4.5cm3.5cm x 4.5cm, in color, resolution minimum 600 dpi. The photograph should be of an appropriate quality for biometric processing. Face forward, mouth closed, eyes open.
Passport valid for 18 months minimumWith at least 2 blank visa pages
Visa Application FormRussian Embassies use two forms: one for U.S., British, Canadian and Georgian citizens and one for all other non-CIS nationalities. Application forms are available online at the relevant Embassy or designated Embassy courier website. In London, all applications must be submitted via VFS Global couriers; the URL is provided here.
Any previous Russian visas or permits
Medical Test ResultsResulting certificate(s) from in-country medical tests for HIV, syphilis, leprosy, chlamydia, chancres, tuberculosis and addiction to narcotics.
Highest Educational CertificateLegalized or Apostilled in a country of issuance.
Proof of Russian Language and KnowledgeProof of passing regional exams on basic Russian language, history and legal system knowledge issued by the designated authorities. This certificate will usually be valid for 5 years within the region of issuance.
2 Passport Photographs 3.5cm x 4.5cm3.5cm x 4.5cm, in color, with a white background. Face forward, mouth closed, eyes open.
Negative HIV Test Result CertificateThe test must have been taken within the last three months, and the certificate should still be valid for 15- 30 days on the day of the application.
Letter of Invitation from the employerIncluding job details, contract’s terms and conditions.
Letter of Invitation from the GUVMGUVM (Main Directorate for Migration Affairs)
Visa fee

These are general requirements and documents. We recommend getting expert advice from expats immigration professionals as the requirements may vary based on employee nationality, status, number of dependents, etc.
Call us at +1 (813) 336-1605, +44 (203) 468-8777 for more information about how you can get a work permit for your expatriates with further employment in Russia.

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