Employ Candidates Compliantly in Italy

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  1. Overview: Italy
  2. Global HR Compliance
  3. Global PEO and payroll
  4. Work permit for hiring expats via PEO
  5. Expand without a company set up
  6. Contractor vs. employee: which is better?
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Immigration support for hiring expats in Italy via PEO

Among many other issues companies face when expanding globally is global HR. This includes hiring local citizens and expats, and payrolling them, paying taxes and getting work permits and visas so that expatriates were eligible to work in a foreign country.

If you are a company that is already hiring or planning to hire international workforce for your international projects, you must be aware of how hard it may get to onboard the person if they are miles away. Things can get even more complicated if expats are to be onboarded in a foreign country.

Whether it is to serve your company’s clients in Italy or to tap into a new market, Acumen’s ‘work permit and hiring expats through a Global PEO’ is here for you.

Attention: we are not an immigration service! We do not provide a work permit and immigration support as a standalone solution to individuals willing to work overseas.

Our solution is a one-stop shop service for the official employment of expats in Italy after they have received a work permit or a visa. Our Global PEO for hiring expats is aimed at employer companies that want to transfer selected candidates or individuals whose employers are ready to finance their immigration and foreign employment.

Note: having one provider that sponsors a work permit or visa on your behalf and then employs the expat, minimizes risks of visa rejection and takes the hassle associated with immigration procedure off your head.

Unlike other global Professional Employer Organizations, we can provide a bunch of extra benefits in addition to immigration support and onboarding in full compliance with local labor legislation. This includes housing, office, mobile phone and car provision to meet-and-greet, dependents relocation, and others.

Focus on your primary business goals. And let us take care of the work permit and immigration procedures for you. Use our all-in-one solution:

  1. For long-term assignments in Italy, allowing to payroll expats with full legal compliance
  2. As an interim solution before incorporating in the country

Hiring and payrolling expats in Italy

Acumen’s approach to global mobility and expats employment in Italy is backed with years of field expertise. Our team of seasoned professionals has managed to guide the whole bunch of companies of different sizes and sectors through the challenging immigration and onboarding and offboarding procedure.

We have helped companies to easily onboard, payroll and withdraw employees at the end of the employment agreement when it was needed based on their needs.

If you want to quickly and without risk get a work permit for your expatriate candidate, Acumen International can be your dedicated partner. We will guide you through all steps and advise on the documents required.

Note: we cannot shorten or affect the immigration procedure. However, we can make all necessary preparations so that you can onboard the employee immediately the permit or visa have been received.

We will ensure 100% compliance with the in-country labor legislation during the expats’ employment with Acumen International. Contact us for details on visa processing timelines and documents required to get a work permit in Italy.

Estimated time for work permit issuance

Typically, the procedure of work permit issuance in Italy takes from 2 to 10 months until entry to Italy, and a further 1 to 2 months before the entire process is completed.


Major steps to get a work permit in Italy

  1. Blue Card Application
  2. Visa Type D Application
  3. Entry to Italy
  4. Job Contract & Integration Agreement Signature
  5. Permit of Stay (permesso di soggiorno) Application
  6. Town Hall Registration

Documents for work permit in Italy, main applicant

Name Notes Copies
Validated Degree Certificate or Attestation of acknowledgment Applicants working in non-regulated professions (business managers, consultants, sale managers) must have the apostilled and translated educational degree (for a degree course that lasted at least three years) validated by the Italian Embassy in the country of document issuance as genuine. Applicants working in regulated professions (law, medicine, etc.), must have the attestation of acknowledgment of professional qualification by the relevant Italian Ministry. One legalized original; one translated copy; one certified copy
Resume/CV (5 years) Showing relevant professional experience and education for at least the last five years. One clear copy
Copy of all pages of passport valid for 3 months beyond intended date of departure Passport must have been issued within the last ten years. One clear copy
4 Passport Photographs 3.5cmx4.5cm 3.5cm x 4.5cm, in color, with a white background. Face forward, mouth closed, eyes open. Four originals
Evidence of legal immigration status Evidence of legal residency in the applicant’s country of residence, where the application is being made (if he/she holds a passport from a different country) One original
Schengen Visa Application Form 2 copies with original signature One original
Money Order for Visa Fee One original
Valid Passport One original
Private Health Insurance Must fulfil the following requirements and be issued in, or translated to, Italian.
• Confirm coverage in the Schengen region (not only Italy)
• Confirm coverage for at least 30,000.00 EUR
• Cover the entire duration of the stay in Italy
• State that the medical insurance will pay the providers for emergency medical expenses, emergency hospital treatments and repatriation for medical reasons or death.
One clear and translated copy; one original
Copy of Passport Information Page valid for 3 months Passport must be valid for at least three months after the proposed expiry date of the permit. One clear copy
Proof of Accommodation in Italy Owned property or leased apartment with a certificate issued by the relevant authorities confirming compliance with building and safety regulations (Idoneità Alloggiativa) and certifying the number of people allowed to live in the property or a written and signed statement from the hotel along with the copy of the signatory ID. One original
Permit of Stay Application Form One original
Copies of Type D Visa with entry stamp Two clear copies One clear copy
Biometric Photograph Taken at the time of appointment. One original

If you need to have your expat personnel legally work for you in Italy without having to set up your own business entity for that, trust us to assist you with work permit and immigration support, and then employ your expats locally on your behalf.

Contact our team to let us take up your foreign employees’ immigration matters and relieve you of the responsibility of getting work permit by working with our local partners to organize and obtain all the necessary permits, as well as provide you with a detailed update on the progress of the process.

Contact us for more details about how you can get a work permit for your expatriate staff and employ them through Acumen International in Italy.

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