Employ Candidates Compliantly in Malta

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  1. Overview: Malta
  2. Global PEO and Payroll
  3. Global HR Compliance
  4. Work permit for hiring expats via PEO
  5. Expand without a company set up
  6. Contractor vs. employee: which is better?
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Immigration support for hiring expats in Malta via a PEO

If your business objectives are related to hiring expatriate personnel in Malta, there are some things you need to consider. Among them are:

  1. the peculiarities of immigration procedure in the country
  2. documents required to get a work permit
  3. in-country employment and payroll for foreign citizens after visa has been issued.

Given the fact that expats are often sent abroad for short-term projects, many companies often opt for no entity hiring. This means companies look for simpler, more cost-effective options versus onboarding and paying expats through their own local subsidiaries

For companies hiring and paying expats overseas and particularly in Malta, a global PEO with work permit support as part of the service might be a viable alternative to incorporation in the country. A PEO service company will walk you and your expats through every step of immigration procedure in Malta. After the work permit or visa have been received, a PEO provider would officially onboard and payroll your expats in a foreign country on your behalf.

Acumen International has been hiring and payrolling our clients’ expatriates in Malta both short- and long-term. If you need to legally hire and pay the expatriates in Malta, we can help you. Regardless of business objectives and timelines, Acumen International can arrange end-to-end work permit support for hiring your expats in full legal compliance with local labor legislation after the permit documents have been issued.

Acumen’s ‘work permit and hiring expats through a Global PEO’ solution is designed for:

  1. employer companies like yourself that want to relocate the selected expats to Malta
  2. individuals that have an employer that is ready to finance their immigration and foreign employment in the country
  3. the service is mainly used by companies hiring highly skilled personnel that they send abroad to fill some top positions in Malta.

Note: Having a single provider that would sponsor a work permit or visa on your behalf and then employs expats in Malta, minimizes risks of visa rejection. In addition, it takes the hassle associated with immigration procedure off your head.

Unlike other global Professional Employer Organizations, Acumen International can provide extra benefits in addition to work permit received for further employment of expats in Malta. This includes medical insurance, housing, office rent, mobile phone and car provision to meet-and-greet, dependents relocation, etc.

Attention: we are not an immigration service! We do not provide a work permit and immigration support as a standalone solution to individuals willing to find jobs overseas.

Estimated time for work permit issuance

Typically, the procedure of work permit issuance in Malta takes 3 to 4 months until entry to Malta, and a further 3 to 4 months before the whole process is completed.

Major steps to get a work permit in Malta

  1. Qualifications Recognition
  2. Visa Application
  3. Entry to Malta
  4. Work and Residence Permit Application(s)

Documents for work permit in Malta, main applicant

Name Notes Copies
Copy of all pages of passport valid for 3 months beyond intended date of departure Passport must have been issued within the last ten years. One clear copy
Supplement/Transcripts The original and copy of the diploma supplement/transcript showing subjects, number of hours and examination results. Accompanied by a certified translation into English if applicable. One certified and translated copy; one clear copy; one original
Application Form for Qualification Assessment Completed and signed. One original
Educational Certificate Should be the highest certificate held and relevant to the position to be held in Malta and accompanied by a certified translation into English if applicable. One certified and translated copy; one legalized original
2 Passport Photographs 3.5cm x 4.5cm 3.5cm x 4.5cm, in colour, with a white background. Face forward, mouth closed, eyes open. Two originals
Valid Passport One original
Schengen Travel Insurance Travel insurance for the entire period of intended stay, valid for all Schengen States covering medical reasons and repatriation costs during the stay. The minimum coverage must be EUR 30.000. If covered by the bank the applicant should provide a recent letter stating the insurance details. One clear copy; one original
Proof of Residence in Country of Application Copy of driving licence stating address, or a recent utility bill. One clear copy
National D Visa Application Form Completed and signed. Two originals
Proof of Temporary Accommodation Confirmed hotel reservations, stating name, address and telephone number of the hotel, including confirmation number. Confirmed accommodation if not a hotel, stating name, address and telephone number of the lodging place. One clear copy
Schengen Visa Application Fee 60 Euros payable in local currency. One original
Health insurance coverage Certificate of valid private health insurance for the applicant and any accompanying dependents. One clear copy
Residence Card Application Fee 280.50 Euros for main applicant and 27.50 for family members. One original
References/testimonials Necessary if there are no formal qualifications. Should prove three years of work experience and be from previous employers, mentioning dates and details of employment, relevant skills and experience. Should be accompanied by a certified translation into English if not written in English. One clear, certified and translated copy; one clear copy
Recognised Educational Certificates Should be relevant to the post to which the application refers and recognised by the Malta Qualifications Recognition and Information Centre. Must be accompanied by a certified translation into English if applicable. One clear, certified and translated copy; one clear and notarized copy/td>
CV In specific format and with accompanying declaration. One original
Biometric Photograph Taken at the time of appointment. One original
Rent Declaration Form Standard form regarding rented accommodation, should be signed by landlord and tenant. One original
Health Clearance Form Issued by the Identity Malta office and required tests may vary depending on the type of employment and the individual. Note that tuberculosis tests (chest x-rays) may be included. One original

If you need to have your expat personnel legally work for you in Malta without having to set up your own business entity for that, trust us to assist you with work permit and immigration support, and then employ your expats locally on your behalf.

Contact our team to let us take up your foreign employees’ immigration matters and relieve you of the responsibility of getting work permit by working with our local partners to organize and obtain all the necessary permits, as well as provide you with a detailed update on the progress of the process.

Contact us for more details about how you can get a work permit for your expatriate staff and employ them through Acumen International in Malta.

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