Employ Candidates Compliantly in Belgium

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  1. Overview: Belgium
  2. Global HR Compliance
  3. Global PEO and payroll
  4. Work permit for hiring expats via PEO
  5. Expand without a company set up
  6. Contractor vs. employee: which is better?
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Immigration support for hiring expats in Belgium via PEO

Among many other issues companies face when expanding globally is global HR. This includes hiring local citizens and expats, and payrolling them, paying taxes and getting work permits and visas so that expatriates were eligible to work in a foreign country.

If you are a company that is already hiring or planning to hire international workforce for your international projects, you must be aware of how hard it may get to onboard the person if they are miles away. Things can get even more complicated if expats are to be onboarded in a foreign country.

Whether it is to serve your company’s clients in Belgium or to tap into a new market, Acumen’s ‘work permit and hiring expats through a Global PEO’ is here for you.

Attention: we are not an immigration service! We do not provide a work permit and immigration support as a standalone solution to individuals willing to work overseas.

Our solution is a one-stop shop service for the official employment of expats in Belgium after they have received a work permit or a visa. Our Global PEO for hiring expats is aimed at employer companies that want to transfer selected candidates or individuals whose employers are ready to finance their immigration and foreign employment.

Note: having one provider that sponsors a work permit or visa on your behalf and then employs the expat, minimizes risks of visa rejection and takes the hassle associated with immigration procedure off your head.

Unlike other global Professional Employer Organizations, we can provide a bunch of extra benefits in addition to immigration support and onboarding in full compliance with local labor legislation. This includes housing, office, mobile phone and car provision to meet-and-greet, dependents relocation, and others.

Focus on your primary business goals. And let us take care of the work permit and immigration procedures for you. Use our all-in-one solution:

  1. For long-term assignments in Belgium, allowing to payroll expats with full legal compliance
  2. As an interim solution before incorporating in the country

Hiring and payrolling expats in Belgium

Acumen’s approach to global mobility and expats employment in Belgium is backed with years of field expertise. Our team of seasoned professionals has managed to guide the whole bunch of companies of different sizes and sectors through the challenging immigration and onboarding and offboarding procedure.

We have helped companies to easily onboard, payroll and withdraw employees at the end of the employment agreement when it was needed based on their needs.

If you want to quickly and without risk get a work permit for your expatriate candidate, Acumen International can be your dedicated partner. We will guide you through all steps and advise on the documents required.

Note: we cannot shorten or affect the immigration procedure. However, we can make all necessary preparations so that you can onboard the employee immediately the permit or visa have been received.

We will ensure 100% compliance with the in-country labor legislation during the expats’ employment with Acumen International. Contact us for details on visa processing timelines and documents required to get a work permit in Belgium.

Estimated time for work permit issuance

Typically, the procedure of work permit issuance in Belgium takes from 1 to 7 months until entry to Belgium, and a further 3 to 7 months before the entire process is completed.

Major steps to get a work permit in Belgium

  1. Work Permit Type B Application
  2. Visa Type D Application
  3. Entry to Belgium
  4. Residence Permit Application

Documents for work permit in Belgium, main applicant

Additional diplomasAny additional diplomas or certificates relating to applicant’s field of expertise.One clear copy
Medical Certificate(s)The principal applicant (and accompanying dependents if not EU nationals) should obtain medical certificates, which must be issued a maximum of 90 days before the application. These should be legalized or Apostilled if issued outside the EU. Medical certificates issued within the EU do not require legalization.One legalized original
Copy of all pages of passport valid for 3 months beyond intended date of departurePassport must have been issued within the last ten years.One clear copy
Resume/CV with TranslationTranslated into English or French.One clear copy
Highest educational certificate(s) – CopyOne clear copy
4 Passport Photographs 3.5cmx4.5cm3.5cm x 4.5cm, in color, with a white background. Face forward, mouth closed, eyes open.Four originals
Evidence of legal immigration statusEvidence of legal residency in the applicant’s country of residence, where the application is being made (if he/she holds a passport from a different country)One original
Police Clearance Certificate(s)Issued within the last 180 days, for the country where the applicant has lived for more than six months prior to the visa application (a police clearance certificate for both this country and for country of origin can be asked if the applicant is deemed to be a potential danger to public order) with Apostille or legalization (although note that legalization/apostille is not required for police clearance certificates from the US or Israel).One legalized original
Valid PassportOne original
Health insurance coverageCertificate of valid private health insurance for the applicant and any accompanying dependents.One clear copy
Visa Application FormCompleted and signedOne original
Visa Application FeeCurrently 180 EUR, payable in local currency.One original
Proof of Temporary AccommodationConfirmed hotel reservations, stating name, address and telephone number of the hotel, including confirmation number. Confirmed accommodation if not a hotel, stating name, address and telephone number of the lodging place.One clear copy
5 Passport Photographs 3.5cm x 4.5cm3.5cm x 4.5cm, in color, with a white background. Face forward, mouth closed, eyes open.Five originals
Lease contract for residence in host countrySigned by all parties. Copy acceptable, but original may be requested at the discretion of the authorities.One clear copy
Residence Permit Application FormThis is available and must be signed at the municipal authorities at the time of application.One original
Residence Permit Application FeesCurrently between 50 and 250 EUROne original

If you need to have your expat personnel legally work for you in Belgium without having to set up your own business entity for that, trust us to assist you with work permit and immigration support, and then employ your expats locally on your behalf.

Contact our team to let us take up your foreign employees’ immigration matters and relieve you of the responsibility of getting work permit by working with our local partners to organize and obtain all the necessary permits, as well as provide you with a detailed update on the progress of the process.

Contact us for more details about how you can get a work permit for your expatriate staff and employ them through Acumen International in Belgium.

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