Employ Candidates Compliantly in Luxembourg

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  1. Overview: Luxembourg
  2. Global HR Compliance
  3. Global PEO and payroll
  4. Work permit for hiring expats via PEO
  5. Expand without a company set up
  6. Contractor vs. employee: which is better?
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Immigration support for hiring expats in Luxembourg via PEO

Global expansion is often linked with foreign hiring. This may require knowing the labor code of a foreign country, in-country incorporation peculiarities or immigration procedure in case of expats hiring.
If you are already hiring or planning to onboard expatriates for your international projects in Luxembourg, there is a range of things that you need to consider:

  • HR compliance
  • How to get a work permit or visa so that foreigners are eligible to work in Luxembourg
  • Timelines to get a permit or visa
  • How to payroll expats after the permits have been received
  • Whether it makes sense to open and keep your own business entity to employ expats directly

A global PEO or Employer of Record solution with immigration support might be a viable alternative to direct hiring of expats on your own company in Luxembourg. This solution gives companies freedom from the need to keep the entity in the country while employing expats in full compliance with Luxembourg labor legislation. Immigration support is part of a PEO service that precedes the employment. As a PEO service provider, Acumen International can sponsor a work permit and then employ an expat in Luxembourg on the client’s behalf.

Note: having one provider that sponsors a work permit or visa on your behalf and then employs expats in Luxembourg, minimizes risks of visa rejection and takes the hassle associated with immigration procedure off your head.

Attention: we are not an immigration service! We do not provide a work permit and immigration support as a standalone solution to individuals willing to work overseas.

Our ‘work permit and hiring expats through a Global PEO’ solution is designed for employer companies that want to transfer selected expats to Luxembourg or individuals whose employers are ready to finance their immigration and foreign employment in the country. The service is mainly used by companies hiring highly skilled personnel and willing to retain them by offering employee status and providing employee benefits.

Unlike other global Professional Employer Organizations, Acumen International can provide extra benefits in addition to work permit and employment of expats in Luxembourg. This includes medical insurance, housing, office rent, mobile phone and car provision to meet-and-greet, dependents relocation, etc.

Focus on your primary business goals and let us take care of the work permit and immigration in Luxembourg for you. Use our all-in-one solution:

  1. For long-term assignments in Luxembourg, allowing to payroll and manage expats with full legal compliance without a legal entity
  2. As an interim solution before incorporating in the country

Solution for global mobility of expats in Luxembourg

Acumen International will guide you through a grueling immigration procedure and will help you immediately onboard and payroll expats after they have received a work permit or visa. Use our global mobility and PEO solution to staff any international assignments in Luxembourg without the pitfalls and financial risks associated with hiring expatriate personnel there.

With our expertise in expats immigration and employment, we offer a comprehensive solution to ensure that your international employees get their work permits within the standard duration of the immigration service in Luxembourg. Learn more about the timelines requirements for getting a work permit in Luxembourg below.

Estimated time for work permit issuance

Typically, the procedure of work permit issuance in Luxembourg takes from 3 to 9 months until entry to Luxembourg, and a further 1 to 2 months before the whole process is completed.


Major steps to get a work permit in Luxembourg

  1. Check with Administration of Employment
  2. Local contract signature
  3. Temporary Authorisation Application
  4. Visa Application
  5. Entry to Luxembourg
  6. Declaration of Arrival
  7. Immigration Medical
  8. Residence Permit (Titre de Séjour) Application
  9. Collection of Residence Certificate

Documents for work permit in Luxembourg, main applicant

NameNotesCopies
Certified copy of all pages of passportMust be a certified copy. Passport must be valid for at least three months beyond intended date of departure from LuxembourgOne clear and certified copy
Power of attorneyIf the applicant is filing through a third party (the company or a representative) they will need to give permission for the third party to file on their behalfOne original
Police ClearanceRecent extract (usually issued within 90 days prior to application) from the applicant’s police record or an affidavit issued in the country of residenceOne original
Certified copy of diplomasAnd/or professional qualifications.One clear and certified copy
TranslationsIf supporting documents are not in German, French or English, translations by a sworn translator are requiredOne clear, certified and translated copy
CV/ResumeShowing qualifications, professional courses and professional experience related to the positionOne clear copy
1 Passport Photograph 3.5cm x 4.5cm3.5cm x 4.5cm, in color, resolution minimum 600 dpi. The photograph should be of an appropriate quality for biometric processing. Face forward, mouth closed, eyes openOne original
Schengen Visa Application Form2 copies with original signatureOne original
Valid PassportOne original
Return or onward flight booking, itinerary or airline ticketOne clear copy
Schengen Travel InsuranceTravel insurance for the entire period of intended stay, valid for all Schengen States covering medical reasons and repatriation costs during the stay. The minimum coverage must be EUR 30.000. If covered by the bank the applicant should provide a recent letter stating the insurance detailsOne clear copy; one original
Schengen Visa Application FeeThis is usually around 80 Euros for a D visa to be paid in cash or money orderOne original
Lease contract for residence in host countrySigned by all parties. Copy acceptable, but original may be requested at the discretion of the authoritiesOne clear copy
Copy of all pages of passport valid for 3 months beyond intended date of departurePassport must have been issued within the last ten yearsOne clear copy
Proof of payment of feesCurrently 80 Euros to be paid into the bank account CCPL n° LU46 1111 2582 2814 0000 (beneficiary: Ministère des Affaires étrangères, Direction de l’Immigration; subject: titre de séjour)One original
Application formCompleted and signed application form. Parents may sign on behalf of their childrenOne original

If you need to have your expat personnel legally work for you in Luxembourg without having to set up your own business entity for that, trust us to assist you with work permit and immigration support, and then employ your expats locally on your behalf.

Contact our team to let us take up your foreign employees’ immigration matters and relieve you of the responsibility of getting work permit by working with our local partners to organize and obtain all the necessary permits, as well as provide you with a detailed update on the progress of the process.

Contact us for more details about how you can get a work permit for your expatriate staff and employ them through Acumen International in Luxembourg.

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