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Employ Candidates Compliantly in Poland

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  1. Overview: Poland
  2. Global PEO and Payroll
  3. Global HR Compliance
  4. Expand without a Company Set Up
  5. Work permit for hiring expats via PEO
  6. Contractor vs. employee: which is better?
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Global Employer of Record (EOR) in Poland

What Is a Global Employer of Record?

A Global Employer of Record is a third-party expert global employment contracted by a client company to provide fully compliant international employment services. This means that the Employer of Record assumes all the core responsibilities of an employer as specified under the applicable laws in a specific country or a set of operations. An Employer of Record is generally responsible for payroll and benefits administration, ensuring that all necessary tax withholding or deductions are made, and meeting other compliance obligations of employers in a particular country of operations. Employer of Record solution is usually more cost-effective and compliant than setting up a local legal entity or subsidiary overseas.

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Global Employment Services

A Global Employer of Record Can Handle Tax Reporting in Poland

The Global Employer of Record is a risk-free and compliant tax reporting solution allowing employers to comply with tax obligations in multiple local jurisdictions. The Employer of Record is a strategic alternative to setting up local entities and paying local employment taxes and charges (payroll tax, social security contributions) in multiple countries worldwide. The onboarding of your international employees via EOR engagement takes simple steps; in most cases, it can be achieved within a couple of days, with no local entity setup costs and compliance risks.

Payroll Administration in Poland

The Global Employer of Record processes the payroll across your multiple jurisdictions, which includes managing necessary tax withholdings and deductions, mandatory and voluntary benefits administration, expense reimbursements, and PTO (maternity, paternity, and sick leaves) entitlements to ensure full compliance with tax laws in Poland and company regulations. The payment method and cycle will follow the client company’s requirements to comply with Poland’s legal regulations.

Fully Compliant Social Contributions via Global EOR in Poland

Compliance with payroll and social contributions laws in Poland is complex and can be affected by changes in the law. The Global Employer of Record ensures 100% compliance as an international employment expert. Some tax issues, such as how to treat options granted to foreign employees, are particularly challenging. As an experienced compliance expert, an Employer of Record understands the ins and outs of payroll and social contributions law, leaving them immune to any non-compliance issues.

Global Employment Journey — Recruitment. Onboarding. Management. Retention. Termination

Compliance and legal guidance at every step of the Global Employment Journey. 24/7 local support.

1. Recruitment

2. Global Mobility

3. Checks

4. Onboarding

5. Payroll Administration

6. Working Time & PTO Processing

7. Benefits Administration

8. Tax Administration & Reporting


Talent skilled in highly-specialized areas Employee Work Visa and Work Permit sponsorship Health checks Employment Agreement drafting In-country registration with statutory bodies Working hours Mandatory Benefits Tax Reporting frequency and requirements; Employment agreement termination:
Executive search Dependent Visa Criminal record checks Compliant worker onboarding on your behalf Day-to-day payroll management Overtime Health insurance Employer taxes & contributions Dismissal – by the employer
Contingency workforce Visa extension Background checks Account setup in the payroll and HR system​ Monthly pay slips or other pay frequency Public holidays Workers’ compensation Employee taxes & contributions Resignation – by the employee
Application for a sponsor license for a foreign national Education checks Employee data entry and records maintenance Accruals Annual leave Unemployment insurance Withholding tax Termination by mutual agreement
Relocation assistance Managing probation periods Allowances Parental leave Voluntary Benefits Local tax payments and reporting to local authorities Notice period handling
13th and 14th salary Sick leave Share plans for executives End of financial year reporting Final settlement & severance payments
Additional leave Bonuses & Equipment provision De-registration with statutory bodies
Expenses reimbursement & business trip processing
Health insurance, dental treatment

Avoid the Risk of Employee Misclassification with a Global Employer of Record in Poland

Some companies may be tempted to avoid employing full-time employees and instead engage them as independent contractors. This can be risky, however, as if the tax or employment regulators or courts deem the true nature of the professional’s engagement to be employment, a company could have serious penalties and liabilities. For example, if an employee is deemed an employee, an employer will have back to pay those workers’ social security and other taxes. The Employer of Record engagement helps reduce the risk of misclassification and avoid fines and penalties.

Employer of Record solutions can help businesses comply with labor law regulations that classify workers as independent contractors rather than employees. This can be a cost-effective and 100% compliant solution in industries where workers would otherwise illegally be classified as contractors.

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Engage a Global Employer of Record (EOR) to Hire in Poland Today

Acumen’s Global EOR global employment solution helps businesses overcome legal challenges by hiring and compensating your local and international workforce in Poland on your behalf risk-free and cost-effectively. Our global Employer of Record solution is the perfect choice for businesses looking to reinforce their internal team with the expertise of talented Poland-based professionals. Suppose you are searching for a reliable way to hire international talent or have already selected an exceptional local candidate to work remotely and comply with Hungarian law. In that case, Acumen’s EOR solution is your ideal choice.

You can trust Acumen International to help you manage your workforce in Poland, ensuring full compliance with local employment laws. Our Global Employer of Record (EOR) solution was designed to help international companies like yours expand their global reach and engage the brightest global talent for your projects. We can employ local citizens in Poland, and through our Global Employer of Record, you can get the most out of your expatriate team.

Partner with Acumen International, and let us help you handle your global employment and HR needs. With Acumen, you can rest assured that all legal requirements are met for compliant hiring and compensating your local and expatriate employees in Poland and 190 countries where we serve our international clients.

Reduce risks while expanding your business without establishing your legal entity in Poland. Leave it to Acumen to hire and compensate your employees on your behalf, so you can focus on growing your business.

Trust us to handle the global employment and HR side of your workforce management in Poland so you are sure that none of these nuances is missed and that your employees are employed and payrolled properly and compliantly on your behalf.

Employ your Selected Workforce via Acumen Employer of Record EOR in Poland

As a Global Employer of Record services provider, Acumen International helps businesses legally engage and pay selected highly skilled professionals in Poland.

Businesses desiring to hire local employees should be prepared to pay competitive salaries to attract and retain the most qualified candidates. Acumen International serves end employers and service companies representing an international client as a global employment organization.

Acumen’s Global employment services are designed to provide our clients with professional assistance to meet their global HR needs, such as:

  • Global talent acquisition and retention
  • Global expansion to help you quickly enter new global markets without legal and HR compliance risks
  • Local support for international clients and their ex-pat employees

Acumen’s Employer of Record / EOR service in Poland offers an efficient and inexpensive alternative to direct hire. Our employer of record solution allows companies to operate in Poland and in 190 international markets where we serve our clients without registering as a local business entity.

Acumen International offers a global PEO and payroll solution to take care of all payroll details while ensuring compliance with Poland’s in-country labor and taxation laws.

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Spotlight on Poland

The Republic of Poland is a Central European country comprised of 16 administrative provinces. Poland is a member of the European Union, making it a good location for trade with other EU countries. In the north, Poland spans the beaches of the Baltic Sea, an Atlantic Ocean arm. The country shares its western border with Germany and borders Lithuania and Russia to the northeast. Eastern neighbors include Belarus and Ukraine, and Poland shares its southern border with Slovakia and the Czech Republic.

  • Population: The population of Poland in 2021 is estimated to be around 39 million.
  • Capital: The capital city of Poland is Warsaw, a large metropolis with a population of around 1.8 million.
  • Language: Polish is the official language of Poland, and 37 percent of Poles speak English as a second language.
  • Currency: Despite being a part of the European Union, Poland does not use the Euro as legal tender. The Poland zloty (PLN) is the primary currency of Poland, and Polish workers are paid in zloty, valued at about 0.26 USD.
  • Minimum wage: The minimum wage in Poland as of January 2021 is 2800 PLN per month, valued at about 761 USD.
  • Labor force: As of Q1 2021, the Polish labor force of workers aged 15-89 comprised 57.3% of the total population, or about 22 million.
  • Ease of doing business ranking: The World Bank’s most recent data ranks Poland at 40 out of 190 countries in its Ease of Doing Business Index.
  • Developing Industries: In past decades, Poland’s main industries were mining, manufacturing, and agriculture, but that rapidly changed in the third decade of the 21st Century. Poland’s most rapidly growing industrial sectors include business outsourcing and offshoring services, automotive and aerospace industries, and research and development activities in aviation, technology, telecommunications, biotechnology and pharmaceuticals.
  • Trading Partners: Poland’s strongest export trading partners are Germany, the Czech Republic, the United Kingdom, France, and Italy. Its main import partners are Germany, China, Russia, Italy, and the Netherlands.

Establishing a Business Entity in Poland

If your plans for global expansion include setting up a legal business entity in Poland, you should familiarize yourself with the requirements and procedures for incorporation, which are not at all easy and take considerable time. There are multiple legal business structures in Poland, including:

  • A Polish Limited Liability Company (LLC) – is the most popular business entity for foreign companies incorporated in Poland.
  • A Joint Stock Company is geared to larger organizations with a minimum capital share of at least 100,000 PLN. A Joint Stock Company can be listed on the Stock Exchange.
  • General Partnership. This small business model has no minimum capital requirement and needs only two partners. Both partners are liable for the company’s legal obligations without protections for their assets.
  • The Limited Liability Partnership is reserved for professionals such as doctors, lawyers, and accountants. There is no minimum capital share requirement.
  • Limited Joint-Stock Partnership. This entity can have an active partner (the professional practitioner) and a passive shareholder. It requires a minimum capital share of 50,000 PLN.
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