Employ Candidates Compliantly in Belgium

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  1. Overview:Belgium
  2. Global PEO and payroll
  3. Global HR Compliance
  4. Work permit for hiring expats via PEO
  5. Expand without a company set up
  6. Contractor vs. employee: which is better?
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Global Employer of Record (EOR) in Belgium

What Is a Global Employer of Record in Belgium?

The Global Employer of Record is the perfect solution for companies looking to expand their business by hiring employees worldwide. The Employer of Record is an innovative talent engagement model that helps companies reduce operational costs and maximize efficiency. With a Global Employer of Record, businesses can tap into an extensive talent pool, grow and succeed in today’s competitive marketplace.

Due to the ever-changing regulatory environment, companies are held accountable for compliance with employment and tax regulations across multiple jurisdictions and seek to understand their global employment risk and how to mitigate it. This means that to be successful in the worldwide employment markets, companies must focus on using efficient global HR models, such as Global EOR, that ensure compliance with complex legal requirements, eliminate risk, and support the needs of their business.

Global Employment Services in Belgium

Many businesses find it challenging to comply with employment regulations when they expand their operations to other countries. In many cases, compliance with the law requires setting up a legal business entity in the country concerned, which can be complex, expensive, and time-consuming. This is not something that all employers are prepared to do.

Are you looking for a way Legally hire, manage, and retain talent in Belgium? Acumen International Global Employer of Record offers a unique global employment solution that can support your organization throughout the entire Global Employment Cycle. With over 20 years of experience, we are experts in managing the complexities of global employment.

As a Global PEO, our role is to enable organizations to quickly and easily hire employees in any country. We take care of all the employment-related details so our clients can focus on their business goals.

Global Employment Journey — Recruitment. Onboarding. Management. Retention. Termination

Compliance and legal guidance at every step of the Global Employment Journey. 24/7 local support.

1. Recruitment

2. Global Mobility

3. Checks

4. Onboarding

5. Payroll Administration

6. Working Time & PTO Processing

7. Benefits Administration

8. Tax Administration & Reporting

Offboarding

Talent skilled in highly-specialized areas Employee Work Visa and Work Permit sponsorship Health checks Employment Agreement drafting In-country registration with statutory bodies Working hours Mandatory Benefits Tax Reporting frequency and requirements; Employment agreement termination:
Executive search Dependent Visa Criminal record checks Compliant worker onboarding on your behalf Day-to-day payroll management Overtime Health insurance Employer taxes & contributions Dismissal – by the employer
Contingency workforce Visa extension Background checks Account setup in the payroll and HR system​ Monthly pay slips or other pay frequency Public holidays Workers’ compensation Employee taxes & contributions Resignation – by the employee
Application for a sponsor license for a foreign national Education checks Employee data entry and records maintenance Accruals Annual leave Unemployment insurance Withholding tax Termination by mutual agreement
Relocation assistance Managing probation periods Allowances Parental leave Voluntary Benefits Local tax payments and reporting to local authorities Notice period handling
13th and 14th salary Sick leave Share plans for executives End of financial year reporting Final settlement & severance payments
Additional leave Bonuses & Equipment provision De-registration with statutory bodies
Expenses reimbursement & business trip processing
Health insurance, dental treatment

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Global Employment Burdens Acumen Global EOR Helps Alleviate

1. Compliance

  • Compliant hiring and payroll in 190+ countries
  • Ongoing monitoring of legal, firing & firing regulations
  • Tax & benefits guidance
  • Continuous labour, tax, payroll, and immigration compliance monitoring & updates.

2. Risk Control

  • Permanent establishment risk
  • Worker misclassification risk
  • Under-taxation risk
  • HR & immigration compliance risk
  • Intellectual property right risk.

3. Need for Local Incorporation

  1. Outsourced HR support upon new market testing
  2. HR arm upon global expansion
  3. Business in transition – M&As, close-downs.

4. Employee Transfer

  • From PEO to PEO
  • From EOR to EOR
  • From legal entity to legal entity
  • Convert Independent Contractors to full-time employees.

5. All-in-one Solution

Acumen Global Employer of Record offers integrated global employment solutions under one roof and can replace multiple vendors, including:

  1. Payroll Company
  2. Employee Benefits Broker
  3. HR Consultants
  4. Background Checks Vendors
  5. IP Attorney
  6. Tax Advisor
  7. Translation service
  8. Legal Advisor
  9. Immigration Advisor
  10. HR Compliance Advisor.

6. Global Knowledge. Local Expertise and Support

  • Faster time-to-hire with streamlined paperwork and communication
  • One platform to onboard and manage all team members
  • Streamlined global payroll
  • Single source of truth for contracts and documents
  • Dedicated customer service
  • 24/7 local support
  • Simplified hiring for Full-time employees and contractors
  • Expertise with hiring and firing local and foreign workforce.

Global Payroll Management & Compliance Considerations in Belgium

Managing employees in different countries can be a complex and challenging task. Employees may need to be registered and taxed differently in each country, and there may be other laws that need to be followed. This can make it very hard to keep track of everything and ensure everything is done correctly.

When it comes to payroll, there are many different regulations that you must follow to avoid penalties or litigation. Each country has its laws and regulations, but some standards apply internationally. You must know and adhere to tax deadlines, withholding and reporting laws, and regulations requiring employee tax slip signatures. If you fail to adhere to these payroll compliance rules, you could face severe penalties that could negatively impact your business.

Global payroll management is a complex process that requires careful consideration of various factors. Payroll specialists must consider local regulations and taxation requirements, which can be time-consuming and difficult to navigate. However, by addressing some key challenges and partnering with a Global PEO, organizations can ensure compliant, accurate, and timely payments.

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7 Reasons Why a Global Employer of Record Has to Be on Your Radar

Payroll taxes and service fees can be an enormous burden for employers. Many companies use a Global EOR (Employer of Record) to help with these costs. PEOs typically charge a percentage of the total payroll, including employee insurance fees. It can be challenging to determine the actual costs for these services, especially when some employer taxes are only paid on wages up to a certain threshold.

1. Single Global Service Agreement

A global PEO can cover all your international projects within a single contract and add new employees and services as you expand your global workforce in new countries.

2. No Required Minimums

We accept projects of any length with any number of employees.

3. Flexible Pricing — Pay As You Grow

At Acumen, we adjust your pricing based on the project employee number, whether you need to scale up or down.

4. End-to-end Global Employment Solution

We manage all your global services, including employment, recruitment, immigration, legal and global HR consulting, saving you valuable time. And Acumen International covers the cost and saves you the effort of finding and selecting local employment-related service providers.

5. Avoid Lawsuits

If you don’t want to get sued, you should become a Global Employer of Record. Doing so limits your vulnerability to lawsuits by ensuring compliance procedures are followed, taxes are paid correctly, and payroll is appropriately managed.

6. Reduced Expenses

A global employer of record (EOR) will bundle the cost of payroll, benefits, and workers’ compensation onto one payroll. The EOR will also handle tax filing on your behalf. This means that you only pay one set fee per month for all services, which can save you time and money by preventing multiple invoices from being mailed to you. 

7. Free Yourself From HR Hassles with a Global Employer of Record

When you partner up with a Global Employer of Record, you’ll have someone who’s always there to handle the small and large tasks that are going to come up in your HR department. You’ll never have to worry about filling out paperwork or managing new hires again—you can focus all your attention on growing your business. A Global Employer of Record will handle the HR headaches so you can concentrate on what really matters: your business.

Ideal Industries for a Global Employer of Record Arrangement

  • Technology companies
  • Startups
  • Financial services
  • Healthcare
  • Education
  • Business Services
  • Media 
  • Marketing and Advertising
  • Non-profit organisations.

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Spotlight on Belgium

Belgium (the Republic of Belgium) is situated in the southern part of Central Europe, north of Italy and Slovenia. It consists of nine federated states. Belgium has been a European Union Member since 1995.

  • Capital: Brussels.
  • Population: 11,778,842 (July 2021).
  • Official languages: Dutch, French, German.
  • Labor Force: 4.122 million (2020).
  • Industries: Metallurgy, steel, textiles, chemicals, glass, paper, and food processing are the dominant industries. Belgium is one of the world’s leading cobalt, radium, copper, zinc, and lead processors.
  • Trading partners: Belgium has strong trading relations with Germany, France, Netherlands, Italy, the United Kingdom, the United States, China, and Ireland. The main export products are vehicles, petroleum oils, and medicament. The main imports are oil and mineral fuels, vehicles, pharmaceuticals, and organic chemicals.
  • Local currency: Euro (€, EUR).
  • Minimum wage: In 2021, the national minimum wage in Belgium remained fixed at €1,625.7 per month, that is 19,508 euros per year, taking into account 12 payments per year.
  • 13/14 salaries: Many employers pay a 13th-month bonus to their employees; a few even add half of a 14th month’s pay to that, usually payable at the end of the year. In the first and last year of employment, the 13th-month bonus (and any holiday bonus related to vacation time) is paid pro-rata if the employee does not work a full calendar year. Some employers offer a variable profit-sharing or productivity bonus, depending on the performance of the company, branch, or department. 13th-month bonus – customary, 14th-month bonus – mandatory holiday bonus.

Employ Selected Workforce in Belgium via Acumen Employer of Record (EOR)

Acumen’s Global Employer of Record / EOR solution was designed to help international companies like yours expand their global reach and engage the brightest global talent for your projects.

Acumen’s Employer of Record / EOR service in Belgium offers an efficient and inexpensive alternative to direct hire.

As an Employer of Record services provider, Acumen International helps businesses to legally engage and pay their selected highly skilled professionals in Belgium. Businesses desiring to hire local employees should be prepared to pay competitive salaries to attract and retain the most qualified candidates.

Acumen International offers a global PEO and payroll solution to take care of all payroll details while ensuring full compliance with in-country labor and taxation laws.

Legally Onboard and Payroll your Employees in Belgium with Acumen’s Global Employment Solution

Acumen’s Global employment services are designed to provide our clients with professional assistance to meet their global HR needs, such as:

  • Global talent acquisition and retention
  • Global expansion to help you quickly enter new global markets without legal and HR compliance risks
  • Local support for international clients and their ex-pat employees

You can trust Acumen to handle your workforce management’s global employment and HR details in Belgium to ensure full compliance with in-country employment laws. Reduce risks while expanding your business without establishing your legal entity in Belgium.

Our EOR service prepares all necessary contracts for the employment relationship. After signing the contracts, the employee can be registered for social security. The registration for social security must be done before the employee starts working. Once the employee has registered for social insurance, the onboarding process is complete, and the employee can start work.

Leave it to Acumen to hire and compensate your employees on your behalf, so you can focus on growing your business.

In addition to legally onboarding local citizens, we can organize work permits and business visa sponsorship for your expatriate team via our Global Employer of Record in Belgium and employ them on your behalf once legal permissions have been attained.

With Acumen, you can rest assured that all legal requirements are met for compliant hiring and compensating your local and expatriate employees in Belgium and 190 countries worldwide where we serve our international clients.

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