Global Employer of Record (EOR) in Poland

What Is a Global Employer of Record?

A Global Employer of Record is a third-party expert global employment contracted by a client company to provide fully compliant international employment services. This means that the Employer of Record assumes all the core responsibilities of an employer as specified under the applicable laws in a specific country or a set of operations.

An Employer of Record is generally responsible for payroll and benefits administration, ensuring that all necessary tax withholding or deductions are made, and meeting other compliance obligations of employers in a particular country of operations. Employer of Record solution is usually more cost-effective and compliant than setting up a local legal entity or subsidiary overseas.

Get Express Quote

Global Employment Services In Poland

A Global Employer of Record Can Handle Tax Reporting in Poland

The Global Employer of Record is a risk-free and compliant tax reporting solution, allowing employers to comply with tax obligations in multiple local jurisdictions. The Employer of Record is a strategic alternative to setting up local entities and paying local employment taxes and charges (payroll tax, social security contributions) in multiple countries worldwide. The onboarding of your international employees via EOR engagement takes simple steps; in most cases, it can be achieved within a couple of days, with no local entity setup costs and compliance risks.

Payroll Administration in Poland

The Global Employer of Record processes the payroll across your multiple jurisdictions, which includes managing necessary tax withholdings and deductions, mandatory and voluntary benefits administration, expense reimbursements, and PTO (maternity, paternity, and sick leaves) entitlements to ensure full compliance with tax laws in Poland and company regulations. The payment method and cycle will follow the client company’s requirements to comply with Poland’s legal regulations.

1. Recruitment	2. Global Mobility	3. Checks	4. Onboarding	5. Payroll Administration	6. Working Time & PTO Processing	7. Benefits Administration	8. Tax Administration & Reporting	Offboarding
Talent skilled in highly-specialized areas	Employee Work Visa and Work Permit sponsorship	Health checks	Employment Agreement drafting	In-country registration with statutory bodies	Working hours	Mandatory Benefits	Tax Reporting frequency and requirements;	Employment agreement termination:
Executive search	Dependent Visa	Criminal record checks	Compliant worker onboarding on your behalf	Day-to-day payroll management	Overtime	Health insurance	Employer taxes & contributions	Dismissal – by the employer
Contingency workforce	Visa extension	Background checks	Account setup in the payroll and HR system​	Monthly pay slips or other pay frequency	Public holidays	Workers’ compensation	Employee taxes & contributions	Resignation – by the employee
	Application for a sponsor license for a foreign national	Education checks	Employee data entry and records maintenance	Accruals	Annual leave	Unemployment insurance	Withholding tax	Termination by mutual agreement
	Relocation assistance		Managing probation periods	Allowances	Parental leave	Voluntary Benefits	Local tax payments and reporting to local authorities	Notice period handling
				13th and 14th salary	Sick leave	Share plans for executives	End of financial year reporting	Final settlement & severance payments
					Additional leave	Bonuses & Equipment provision		De-registration with statutory bodies
						Expenses reimbursement & business trip processing
						Health insurance, dental treatment

Benefits of Using Acumen International EOR Services in Poland

Global Employer of Record (EOR) services are a growingly popular solution for businesses seeking to expand their operations internationally without establishing a local legal entity. Here are some facts about Global Employer of Record services:

Speed of International Expansion and Cost-Effectiveness

Setting up a legal entity in a new country can be costly and time-consuming. Global EORs offer a more cost-effective solution by eliminating the need for a physical presence or local incorporation, reducing overhead costs. By using a Global EOR, companies can quickly hire employees in new countries without the delays associated with setting up a local entity. This speed is a significant advantage for rapidly capitalising on new market opportunities.

Flexible and Strategic Market Scaling with Global EOR

Global Employer of Record services blend customisation and agility, making them ideal for dynamic market entry and exit strategies. These services are designed to adapt to a company’s specific needs, enabling scalable solutions that align with their growth and expansion plans. Businesses can swiftly respond to changing market conditions, scaling their workforce up for market testing and expansion or down for efficient market exit. The result is a streamlined, compliant, and strategic approach to global workforce management, enabling companies to navigate international markets more easily and effectively.

Global EOR: Simplifying Compliance for International Operations

Global Employer of Record services not only navigate the ever-changing labour, tax, and immigration laws across different jurisdictions but also significantly simplify compliance for their client companies. By managing these complex legal requirements, Global EORs relieve businesses from the burden of keeping track of diverse and evolving legal standards in each country they operate. This ensures that companies remain compliant with local laws without dedicating extensive internal resources to legal research and adaptation, allowing them to focus more on core business activities and strategic growth in international markets.

Tailoring Cross-Border Employment Contracts with Employer of Record in Poland

Global Employers of Record specialises in drafting compliant employment contracts for cross-border hiring scenarios. They ensure these contracts adhere to the specific legal standards of each jurisdiction and are available in the local language, a critical factor in many areas. This expertise in contract drafting is vital for businesses undertaking temporary projects or market testing, as it helps navigate the complexities of international employment while avoiding potential legal pitfalls. Partnering with a Global EOR allows companies to confidently engage in global projects, knowing their contractual obligations are managed effectively.

Streamlined Payroll Management with EOR in Poland

Global EOR services efficiently handle payroll management, including both employer and employee taxes, and ensure accurate tax reporting in target countries. This approach guarantees compliance with local labour and tax codes, significantly reducing the administrative burden and risk of non-compliance for businesses expanding internationally.

Comprehensive Employee Benefits Administration  in Poland

Global EORs help manage employee benefits across different countries. They ensure that compensation packages are competitive and fully compliant with mandatory benefits requirements in the target countries. Additionally, they consider and implement optional benefits that align with standard business practices in each location, enhancing employee satisfaction and adherence to local norms.

Proactive Risk Management with Global EOR

A Global Employer of Record proactively manages employer responsibilities and liabilities, offering a layer of protection to client companies. This role involves efficiently handling all employment-related matters, ensuring compliance, and reducing the risk of complications such as employee misclassification or the inadvertent establishment of a permanent presence. By assuming these responsibilities, the Global EOR enables a smoother and more secure international business operation for its clients.

Enhancing Remote Work with Global EOR

Global Employer of Record services simplify the hiring and management of remote employees worldwide, adapting to the growing trend of remote work. They handle the intricacies of international employment and tax laws, enabling companies to build a diverse, distributed workforce seamlessly. This support is crucial for businesses seeking to tap into a wider talent pool and leverage the benefits of a flexible, global team.

Global EOR Services: Facilitating Workforce Mobility

Global EOR services also offer comprehensive immigration support, including work permit sponsorship and assistance with securing business visas for international employees. This is particularly valuable for employers without a legal presence or established HR infrastructure in target countries, ensuring smooth and compliant international workforce mobility.

Global EOR Efficiency: Reducing Vendor Complexity

Utilising a single Global Employer of Record partner empowers businesses to manage employees across multiple countries efficiently. This unified approach simplifies complex international HR processes, providing consistency in employment practices and compliance standards across different jurisdictions. It eliminates the need for multiple local HR teams or legal advisors, ensuring a cohesive and streamlined strategy for global employment.

A Global Employer of Record can effectively consolidate multiple services, replacing the need for various vendors across jurisdictions:

1. Payroll and Tax Compliance: Manages payroll processing, tax withholding, and reporting, aligning with local regulations.
2. Benefits Management: Constructs and administers comprehensive and competitive employee benefits packages, adhering to local laws.
3. HR Expertise: Offers a full range of HR services, including streamlined and compliant employee onboarding, talent management., and offboarding.
4. Background Verification: Conducts employee background checks, ensuring compliance with regional standards.
5. Intellectual Property Assistance: Aids in protecting intellectual property rights across different jurisdictions.
6. Tax Consultation: Provides expert advice on local tax laws and compliance.
7. Translation Services: Offers language support to bridge communication gaps in multinational operations.
8. Legal Advisory: Delivers legal expertise, including contract review and regulatory compliance.
9. Immigration Guidance: Assists with work permit sponsorship and visas for international employees, simplifying the immigration process.

Avoid the Risk of Employee Misclassification with a Global Employer of Record in Poland

Some companies may be tempted to avoid employing full-time employees and instead engage them as independent contractors. This can be risky, however, as if the tax or employment regulators or courts deem the true nature of the professional’s engagement to be employment, a company could have serious penalties and liabilities. For example, if an employee is deemed an employee, an employer will have back to pay those worker’s social security and other taxes. The Employer of Record engagement helps reduce the risk of misclassification and avoid fines and penalties.

Employer of Record solutions can help businesses comply with labor law regulations that classify workers as independent contractors rather than employees. This can be a cost-effective and 100% compliant solution in industries where workers would otherwise illegally be classified as contractors.

Get Express Quote

Spotlight on Poland

Poland is a Central European country and a member of the European Union, strategically positioned for regional trade and cross-border workforce mobility. It shares borders with Germany, Czechia, Slovakia, Ukraine, Belarus, Lithuania. Its northern coast opens to the Baltic Sea, connecting Poland to Nordic and Atlantic shipping routes. Administratively, the country is divided into 16 provinces (voivodeships), with significant autonomy at the local government level.

Capital: Warsaw
Official language: Polish
Population: Approximately 37.6 million (2024 estimate)
Labour force: Around 17.5 million (Eurostat, 2023)
Currency: Polish Zloty (PLN) — Poland is an EU member but does not use the euro

Minimum Wage (2024)

As of 1 July 2024, the statutory gross minimum wage is:

• PLN 4,300 per month (approx. €970 or $1,050 USD)

• PLN 28.10 per hour for hourly-based employees

Wages are paid in local currency and subject to Poland’s progressive tax and social security system.

Economic and Industrial Profile

Poland has shifted from a manufacturing- and mining-dominated economy to a high-growth service and technology hub. Key sectors now include:

• Business Process Outsourcing (BPO) and Shared Services

• Automotive and aerospace manufacturing

• IT and software development

• Biotechnology, life sciences, and advanced R&D

• Logistics and e-commerce infrastructure

The country offers a strong educational base, competitive labour costs relative to Western Europe, and growing investment in digital infrastructure and energy transition.

Labour Market Conditions

Poland maintains a relatively flexible labour market, though subject to formal contracts and statutory protections under the Polish Labour Code. English proficiency is growing, particularly in urban centres and international industries. Poland also hosts a large number of cross-border workers and expatriates, particularly in tech, engineering, and service roles.

Trade and Investment

Poland’s major trading partners include Germany, Czechia, France, Italy, the Netherlands, the UK, and China. Key exports are machinery, vehicles, electrical equipment, furniture, food products, and pharmaceuticals. Import flows include energy resources, industrial machinery, electronics, and raw materials.